Here`s what you need to think and do when lending laptops and tablets to staff and students so they can work and learn from home. Download our model loan form to track your equipment and download our standard loan agreement for employees and students. Martin Owen is an Accountant (CPFA). He has more than 20 years of experience working with academies and schools to improve their governance, management and management of financial, commercial and operational processes. Check your asset registry/inventory to see how many laptops and/or tablets you have. (If you don`t have many, read our article on alternative methods to provide laptops to get a list of organizations that can help you access devices). Once your staff has been set up, you decide which students have priority: employees and students must sign the loan contract before receiving the device. So if you send devices home, make sure they have signed an electronic version of the loan agreement before sending the items. (Scroll down to the last section for tips on how to safely distribute the devices.) You may already be setting your rules for the correct use of devices in your ICT policy for acceptable use.
However, you should create a separate agreement for loans so that you have a number of conditions that are quick and easy to read. When your school is closed, use a courier to provide equipment Starting October 22, schools must provide immediate access to teledators to all students who cannot attend school because of COVID-19, including: DfE expects schools to use online and offline resources and teach videos. If possible, you should consider lending computer equipment so that all your students can learn from home if they need it. Your school may charge parents and employees a fee for lost, stolen or damaged devices. However, note that some parents (for example. B students who are entitled to the school premium) may not be able to pay these fees. If you do not yet have insurance for damage, loss or theft of equipment outside your school precinct, you should consider it with the student`s premium. Download our staff and student data sheet form to stay up-to-date on the equipment you`ve borrowed. Enter this form or survey on your school website or email it to parents. Enter an explanation as to who is allowed to avoid confusion about the students who have priority. KeyDoc – Equipment Credit Forms for DOC Employees and Students, 161.0 KB Download An Equipment Credit Register Hold. Equipment management staff should record relevant information.
Make sure they have the equipment they need – if teachers don`t have a computer to use at home, they can`t prepare things like online courses or remote work. Update your asset register with the name of the person in charge of the device. Don`t forget to outline the precautions students need to take to protect their device to minimize that things are lost. It is that they take responsibility for the device and its proper use. Create an online application form or survey with any tool you`re familiar with (z.B. Google Forms or SurveyMonkey). Or use the means to pay for the replacement on a case-by-case basis. It has been approved by Forbes Solicitors and covers..